Grant Writer Invitation

GRANT WRITER SERVICES INVITATION TO SUBMIT A “REQUEST FOR QUALIFICATIONS” (RFQ)
The Three Community Water Supply Corporation (TCWSC) is seeking to enter into a grant writer services contract. The TCWSC is in the process of applying for funding through the Texas Water Development Board (TWDB). Interested firms may submit an RFQ according to the following criteria. The TCWSC reserves the right to accept or reject any or all proposals for any reason deemed to be in the best interest of the TCWSC.
Project Description: One 6 to 10-inch dia. well approx. 730-feet deep; a 5,000-gallon pressure tank replace the 44,000-gal. bolted with a 60,000-gal. welded steel tank; 2-15 Hp service pumps; Building at Plant #1 replace. Rehab Tank interior, hatches - rehab or replaced. Replace approx. 11 miles of pipe. Includes: 2 road bores, 5 creek crossings. 27 fire hydrants and appurtenances.
I.
Scope of Work: The grant writer contract will encompass all project-related services for the TCWSC, including but not limited to the following:
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Act as a “liaison/Project Manager” with the Texas Water Development Board (TWDB), Texas Commission on Environmental Quality (TCEQ) and the Engineer.
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Preparation of an SRF Application for the TWDB, in accordance with all requirements of the TWDB.
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Assist with and coordinate the submission of all required documentation with the necessary agencies.
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Maximize grant/loan forgiveness potential of the project, including but not limited to disadvantaged community and green project documentation and substantiation.
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Assist with the Preparation of the bid packet to ensure compliance with all Federal cross-cutters that apply.
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Assist with Construction materials compliance with TWDB/Federal requirements.
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Assist with payment invoice submission to the TWDB and assist with paperwork as necessary.
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Assist the TCWSC in maintaining all required documents and documentation of activities related to the DWSRF process.
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Coordinate and cooperate with all parties working on the project.
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Other special services as may be required.
II.
Statement of Qualifications: The TCWSC, is seeking to contract with a competent grant writer, which has had experience in the following areas:
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Experience with Public Water Systems, wells, storage tanks and distribution system projects.
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Experience with DWSRF projects.
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Experience working with the TWDB and TCEQ.
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Projects located in the state of Texas.
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Experience with the Environmental Review and Approval process.
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Experience with “Equivalency” Projects.
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Experience working with Disadvantaged Communities.
Please provide within your proposal a list of past TWDB projects with contact information, as well as resumes of all persons who will or may be assigned to this project, if you are awarded the grant writer services contract.
III.
Dateline For Submission: If your firm is interested in being considered for this project, proposals must be received no later than 4:00 PM on Thursday, December 5, 2024, at the Three Community Water Supply Co., P.O. Box 228, Brownsboro, Texas 75756. One (1) copy of the proposal must be sealed and clearly marked on the face of the shipping material “TWDB GRANT WRITER RFQ”.
Calendar of Events
October 27, 2024 Publish Invitation to submit a Request For Qualifications
December 5, 2024 Deadline to submit a Request For Qualifications
December 10, 2024 Approve Selection
The TCWSC reserves the right to negotiate with all grant writers or firms that submit proposals, as per the Texas Professional Services Act. Qualified SBE, MBE and WBE firms are encouraged to submit proposals in response to this invitation. The TCWSC affords Affirmative Actions to qualified small, minority and women-owned businesses. Please note that the successful respondent is required to make a “good faith effort” toward affording opportunity for qualified SBE, MBE and WBE participation and submit, if required, supporting documentation to the TWDB.
IV.
Additional Information
A.
This contract is contingent upon release of funds from the Texas Water Development Board (TWDB).
B.
Any contract or contracts awarded under this Request for Qualifications (RFQ) are expected to be funded in part by a loan from the TWDB. Neither the State of Texas nor any of its departments, agencies, or employees are or will be a part to this, RFQ, or any resulting contract.
C.
This contract is subject to the Environmental Protection Agency's (EPA) Disadvantaged Business Enterprise (DBE) Program, which includes EPA-approved fair share goals toward procurement of Minority and Women-owned Business Enterprise (M/WBE) businesses. EPA rules require that applicants and prime contractors make a good faith effort to award a fair share of contracts, subcontracts, and procurements to M/WBEs through demonstration of the six affirmative steps. For more details of the DBE Program and the current, applicable fair share goals, please visit www.twdb.texas.gov/dbe.
D.
Equal Opportunity in Employment – all qualified Applicants will receive consideration for employment without regard for race, color, religion, sex, age, handicap or national origin. Bidders on this work will be required to comply with the President’s Executive Order No. 11246, as amended by Executive Order 11.375, and as supplemented in Department of Labor regulations 41 CFR, Part 60. The Authority is an Affirmative Action/Equal Opportunity Employer. Small, minority and women-owned firms are encouraged to submit proposals.